|LWCA BYLAWS – DRAFT REVISIONS FOR MEMBERSHIP REVIEW (Voted & approved by the Board) MAY,
LAKE WEATHERFORD COMMUNITY ASSOCIATION
1.01 The name of the organization shall be the LAKE WEATHERFORD COMMUNITY ASSOCIATION.
2.01 The objectives of the Association are to promote the best interests of its Members, to foster a sense of
community, to sponsor social activities, to facilitate cooperation among all members for the benefit of the lake
community and, to advance representation and active communication between the members and the City of
Weatherford. (These changes alter the tone of the objective to put more emphasis on social and community
and less on relations with the city.)
3.01 The Association shall consist of General and Associate Members as defined below without regard to
race, creed, color, gender or national origin.
3.02 Each dues paying licensee of property owned by the City of Weatherford which fronts, abuts, or adjoins
Lake Weatherford shall become a General Member of the Association and shall remain so until such time as
he/she is no longer a licensee. Residents of property adjacent to or on East Lake or West Lake Drive with a
common interest in the wellbeing of the lake and the community are eligible to join as an Associate Member.
Persons renting property owned by a licensee are eligible to join as an Associate member. Associate
members pay dues at the same rate as General Members. Associate members may attend all social events
and membership meetings but are not voting members.
3.03 Each General Membership shall be entitled to one (1) vote on each matter submitted to the General
Membership of the Association by the Board of Directors. If a license is held in the name of two (2) or more
persons, only one (1) of the co-Licensees may vote as the General Member. Only one (1) vote is eligible per
license for multiple properties held in the same name.
3.04 Conduct of Members: If the conduct of any Member shall be found to be in willful violation of the Bylaws
of the Association, or to be prejudicial to the interests of this Association, the Board of Directors may, by a
two-thirds (2/3) vote of the entire Board, suspend or expel such member.
(Main changes to membership include adding associate members to include renters of lake property and
residents across the street from licensed property and add specific definition of “Associate Member”.
Reference to proxy voting was eliminated.)
4.01 The affairs of the Association shall be managed by its Board of Directors.
4.02 To be eligible to serve on the Board of Directors, a person must be a general member in good standing.
4.03 The Board of Directors shall consist of the following members:
(a) A President, 1st Vice-President, 2nd Vice-President, Secretary and Treasurer. These Officers comprise
the Executive Committee within the Board of Directors. All officers shall be elected by the General
Membership in an even year at an Annual Meeting of the General Membership, each officer to serve for a
period of two (2) years.
(b) Directors. For the purpose of assigning areas of responsibility for each director, Licensees shall be
divided into groups of contiguous properties as determined by the Board of Directors. Associate members
will be assigned to the group in closest proximity to their property. Directors assigned to even number groups
shall be elected at the annual membership meeting in even numbered years and directors assigned to odd
number groups shall be elected at the annual membership meeting in odd numbered years. Directors shall
be elected at large by the general membership to serve for a period of two (2) years. Directors must live in
the group they represent. (This changes how directors are elected. Previous bylaws called for each group to
nominate and elect their own director. These bylaws call for directors to be elected at large. This is in reality
how we have been doing it for years. Alternate directors are eliminated. )
(c) Past Presidents shall be eligible to serve in a non-voting advisory capacity to the Board of Directors.
(d) It shall be the duty of the Board of Directors to make decisions pertaining to any and all activities and to
guide the actions of the Association. The President of the Association will act as Chairperson of the Board.
(e) Duties of the Officers shall be as follows:
(1) President: The President shall supervise the Association’s affairs and activities and shall make an
annual report to the Members.
(2) 1st Vice-President: In the absence of the President, the 1st Vice-President shall assume all duties of the
President and shall work with the President on such affairs as directed.
(3) 2nd Vice-President: Serves at the direction of the President.
(4) Secretary: The Secretary shall give notice of all regular and called meetings, shall keep a permanent
record of the minutes of such meetings, shall furnish written copies of such minutes to all board members in a
timely manner, shall be the custodian of all official records, and shall establish a quorum for the Board of
Directors Meetings and the Annual Meeting.
(5) Treasurer: The Treasurer shall keep an accurate account of all funds received and disbursed, shall pay
such bills that are budgeted or approved by the President and/or Finance Committee, shall provide a written
itemized report of deposits and expenditures at all Board meetings and the annual membership meeting, and
shall prepare such tax and financial reports as may be required or designate a member of the Executive
Committee to do so.
(f) Duties of Group Directors shall be as follows: (This is an added section.)
(1) Attend regular and special called Board meetings.
(2) Assist membership in welcoming new residents and soliciting new members.
(3) Serve on the Membership Committee to assist in maintaining accurate contact information for owners and
Associate Members in their assigned group.
(4) Establish an effective means of communication for information flow to assigned group, either by email,
mail, phone, flyers or in person.
(5) Directors shall act as a contact for their group members for questions and/or suggestions for the Board.
4.04 Board of Director Meetings: Regular or special meetings of the Board of Directors may be called by or
at the request of the President or by a simple majority of the Board of Directors. Notice of Board of Directors
meetings shall be given by the Secretary at least five (5) days prior in writing delivered personally or sent by
mail or email to the Officers and Directors at his/her address as shown on the records of the Association.
Non-board members attending the Board meeting may not vote.
4.05 A simple majority of the total number of the Board of Directors shall constitute a quorum for the
transaction of business at any meeting of the Board, but if less than a quorum of the Directors are present at
said meeting, a majority of those Directors present may adjourn the meeting.
4.06 The act of a majority of the Board of Directors present at a meeting at which a quorum is present shall
be the act of the Board of Directors, unless the act of a greater number is required by law or by these Bylaws.
4.07 Any vacancy occurring for the Board of Directors and any directorship to be filled by reason of an
increase in the number of Directors shall be filled by appointment by the Board of Directors. A Director or
Officer appointed to fill a vacancy shall be appointed for the unexpired term of his/her predecessor; all other
Directors shall serve for a period of two (2) years from the date they assume said office.
4.08 Any action requiring a vote of the Board of Directors or any action which may be taken at a meeting of
the Board of Directors may be taken without a formal meeting if a consent in writing setting forth the action so
taken shall be signed by all of the Directors. This consent can be accomplished by email. Such actions must
be duly noted in separate minutes and read at the next meeting.
4.09 Additional duties: In addition to the foregoing specified duties, the duties of the Board of Directors shall
be such as their titled general usage or assignments would indicate.
4.10 Association property: Each outgoing Member of the Board shall deliver any Association property and
records to a successor or to the President within one (1) month after the Annual Meeting or resignation from
Meetings of Members
5.01 An annual business meeting of the general membership shall be held in the fall of each year for the
purpose of electing officers and/or directors, presenting officer and committee reports and conducting such
other business as may come before the meeting. The Annual Meeting of the Membership shall be held at
such time and place as is designated by the Board of Directors. (By this we are proposing this be a business
meeting, not a social. Our membership is not included in the board meetings anymore and this would be a
venue for them to hear reports and voice concerns, etc.)
5.02 Special meetings of the General Membership may be called as required by the President, by a simple
majority of the Board of Directors, or not less than sixty percent (60%) of the General Membership. A written
request for such meetings must be filed with an Officer of the Association and all Members must be notified of
the meeting and its purpose at least fifteen (15) days in advance of the meeting. Approval of a proposed
action requires a simple majority of voting members present.
5.03 Written or printed notice stating the place, date, and time of the Annual Meeting of the Members shall be
delivered either personally, by email or by mail to each Member entitled to vote at such meeting not less than
ten (10) nor more than thirty (30) days before the date of such meeting. The newsletter containing notice of a
meeting shall qualify as written notice if it meets this stated time requirement.
5.04 Ten percent (10%) of the eligible votes which may be cast by mail or in person for the election of officers
at an Annual Meeting shall constitute a valid election.
6.01 Executive Committee: The Executive Committee shall consist of the President, 1st Vice President, 2nd
Vice President, Secretary and Treasurer. The Committee is responsible to meet regularly, establish agendas
for Director’s meetings, and provide insight and leadership to the organization. The President shall serve as
Chairman of this committee.
6.02 Bylaws Committee: The President shall appoint a Bylaws Committee as necessary consisting of five (5)
members, three (3) Directors and two (2) General members and shall elect their own Chairperson. This
Committee shall receive and draft proposed amendments and present them to the Board of Directors prior to
presenting them to the Membership for approval. This Committee disbands after acceptance by the
membership of the revised bylaws. (This changes the # of members from 3 to 5 and clarifies how the
revisions are presented.)
6.03 Nominating Committee:
(a) The Nominating Committee shall consist of five (5) General Members. They shall be appointed by the
President and Executive Committee. All members except Officers are eligible to serve and at least two (2)
shall be non-board members. The Committee shall serve for two (2) years and shall elect their own
(b) Not less than thirty (30) days prior to the annual meeting, the Committee shall prepare and present to the
Board of Directors a slate with nominations.
1. In even numbered years the committee will provide nominees for President, 1st Vice President, 2nd Vice
President, Secretary, and Treasurer to the General Membership for election.
2. In even numbered years the committee will provide nominees for Directors representing even numbered
groups and in odd numbered years the committee will provide nominees for Directors representing odd
6.04 Finance Committee: The Finance Committee shall consist of three (3) members: 1st Vice President,
Treasurer and one general member appointed by the President and shall serve for one (1) term of two (2)
years. The 1st Vice President serves as chairman.
(a) The Committee shall develop an annual budget to present to the Board for approval before January 1st of
(b) The Committee shall be responsible for approving all unbudgeted expenditures. Any member proposing
to commit to spend unbudgeted funds must contact the Chairman for Committee approval. The Treasurer will
budget a discretionary fund of two thousand dollars ($2,000) for unbudgeted items of $200 or less in each
business year and maintain a record of disbursements from this fund.
(c) The Committee shall conduct an audit of each year ending and approve the Treasurer report which will
then be reported to the Board and to the membership at the annual business meeting. Written reports may
be requested to be emailed or mailed by contacting the treasurer or any member of the finance committee.
6.05 Membership Committee: The membership Committee consists of the Treasurer, the database manager,
and the area directors with the Treasurer serving as the Chairman.
(a) The Committee shall be responsible for maintaining a current paid members list to include name, lake
address, lot number (s), mailing address, telephone number (s) and email address.
(b) The Chairman or designate shall report on current membership at each Board meeting and the annual
membership business meeting.
(c) The Committee shall assist the Treasurer with the annual membership drive and renewal mailing.
(This committee was added.)
7.01 Only General Members shall participate in elections and other voting. A License constitutes one vote.
Proxy voting is eliminated.
(a) Only General Members in good standing shall be eligible for nomination.
(b) Verbal consent of a candidate must be obtained before his/her name may be placed for nomination.
7.03 Method of Voting: The election of Officers shall be made at the even numbered year Annual Meeting by
written ballot. Directors are elected in odd or even numbered years at the Annual Meeting by written ballot
based on the number of their assigned group. Absentee ballots may be requested from the Secretary no
later than two weeks prior to the election. Completed ballots must be sealed and returned to the Secretary
prior to the election.
7.04 Tellers: Three (3) tellers shall be appointed by the President and shall be responsible for counting and
validating ballots including absentee ballots and for making an official report to the Membership.
8.01 The fiscal year of the Association shall be set by the Board of Directors.
9.01 The amount and due date for annual dues to be paid by the Members shall be determined by the Board
of Directors. Renewal notices shall be sent out thirty (30) to forty-five (45) days prior to due date.
Contracts, Checks, Deposits and Funds
10.01 The Board of Directors may authorize any Officer or Officers, Agent or Agents of the Association, in
addition to the Officers so authorized by these Bylaws, to enter into any contract or execute and deliver any
instrument in the name of and on behalf of the Association. Such authority may be general or confined to
10.02 All checks, drafts, or orders for the payment of money, notes, or other evidence of indebtedness
issued in the name of the Association shall be signed by Officers, agent or Agents of the Association and in
such manner as shall from time to time be determined by resolution of the Board of Directors. In the absence
of such determination by the Board of Directors, such instruments shall be signed by the Treasurer and
countersigned by the President or 1st Vice-President of the Association.
10.03 All funds of the Association shall be deposited in a timely manner to the credit of the Association in
such banks, trust companies or other depositories as the Board of Directors may select.
10.04 The Board of Directors may accept on behalf of the Association any contribution, gift, bequest, or
devise for the general purposes or for any special purpose of the Association.
Amendments to Bylaws
11.01 These Bylaws may be altered, amended, or repealed and new Bylaws may be adopted by a majority of
the Membership present at the annual meeting or at any special meeting. Ten (10) days notice must be
given to the General Membership.
12.01 Roberts Rules of Order Revised shall be the authority for the Association unless otherwise specified in
Indemnification of Officers and Directors
13.01 The Association shall have the power to indemnify any Director or Officer or former Director or Officer
of the Association for expenses and costs (including attorney’s fees), actually and necessarily incurred by
him or her in connection with any claim asserted against him or her by action in court or otherwise, by reason
of his being or having been such Director or Officer, except in relation to matters as to which he shall have
been guilty of negligence or misconduct in respect of the matter in which indemnity is sought.
13.02 If the Association shall fail or refuse for any reason to indemnify any Officer or Director as set out
above, said Officer or Director may pursue any and all remedies as may be afforded him or her to recover
said expenses and costs (including attorney’s fees).
(The STANDING RULES have been added. The previous standing rules were actually RULES OF ORDER
and have so been identified in the revised document.)
(Standing Rules can be revised or deleted by a simple majority approval of the Board of Directors and do not
require approval of the general membership.)
1. Committees: The Association has the authority to establish committees not identified in the bylaws as
deemed necessary to pursue its stated objectives and/or special needs. The Chairman of these committees
shall be appointed by the President. All committees shall coordinate and communicate with the newsletter
a. Social Committee: This committee is responsible for the planning of all Association sponsored events.
The Chairman may maintain a standing committee as well as recruit volunteers for each event. b.
Community Outreach This committee monitors community needs suitable for Association support, coordinates
activities and solicits membership for suggestions of projects.
c. Lake Angels: This committee provides benevolence and support to members in need.
d. Newsletter: This committee is responsible for gathering information and publishing the Association
newsletter. The editor is the Chairman of this committee.
e. Other committees as are deemed necessary may be added.
2. Newsletter Editor and Webmaster shall serve as non-voting members of the Board.
Rules of Order
1. Call to Order 2. Roll Call (establishment of a quorum) 3. Approval of Minutes 4. Reports of Officers 5.
Reports of Standing Committees 6. Reports of Special Committees 7. Unfinished Business 8. New Business 9.
Announcements 10. Program (If any) 11. Adjournment
Submitted by the Committee for review by the membership.
LWCA BYLAWS – DRAFT REVISIONS FOR MEMBERSHIP REVIEW (Voted & approved by the Board) MAY
|LAKE Weatherford COMMUNITY ASSOCIATION, LWCA, Lake Weatherford, Weatherford, TX, LW-CA, Lake Weatherford Marina, North Texas Lakes, Lakes near Fort Worth, TX, Lakes in Texas, Fishing, boating, lake
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